Reconciliation of employee spending is an essential part of operating a business. Determining who needs to be paid, for what, and when is vital for keeping employees happy and maintaining legal compliance.

As businesses continue to grow, adding more employees and departments, capital management practices and how they are implemented become much more important. HR directors often turn to expense management for simplified repayment solutions.

What Is Expense Management?

Expense management is an important tool for businesses that want to keep track of employee spending. With expense management tools and software, HR directors can effectively assess and certify claims with little overhead.

Modern expense management software gives businesses the ability to track and monitor spending so that they can save money and improve efficiency. Expense management reports allow managers to approve or deny potential spending and past spending claims. Scheduling repayment and reimbursements has never been easier.

Why Is Expense Management Important?

When businesses allow their employees to make purchases and report on them later, financial records and documents need to be accurate. 

Proper expense management gives employers the tools and software to define what services or products are allowed and which aren’t. This classification is essential for larger organizations or those working on a tight budget.

Benefits of Expense Management

Expense management is a powerful solution for HR directors who want to create better working environments while reducing costs. With expense management tools and software, businesses have access to practical solutions for limiting fraud and improving employee satisfaction. The benefits include: 

Automated Workflows

Complicated expense reporting can mean errors and mistakes occur. Expense management provides companies with automated tools to track and manage claims in real-time. 

Businesses that use similar practices and processes across multiple departments can save time and energy by creating custom templates and response practices.

Faster Turnaround Times

Employee expense reporting often means that businesses have to spend time, energy, and resources determining and responding to the validity of claims. With expense management tools, decision-makers can quickly respond to claims and reimbursements.

Improved Employee Satisfaction

For employees who have to pay upfront for their business expenses, waiting for claims to be processed can be aggravating, leaving them less happy in their roles. 

Expense management gives HR directors insights into reporting habits and other important metrics so they can ensure clarity in their policies and reduce the potential for misreporting, thereby building trust among employees.

Better Financial Health

Companies that rely on internal reporting see higher costs and reduced satisfaction. With expense management tools, decision-makers can reduce their financial burden and improve the overall health of their organizations. 

Lower Overhead

Expense reporting is a long and complicated process that leaves HR directors and other professionals with a great deal of paperwork. With the proper expense management tools in place, administrators can reduce the burden of large volumes of paperwork and other data management requirements, leaving them free to do more important things.

Greater Efficiencies

When employees don’t have the necessary support, they’re often unable to provide the necessary services. Expense management software allows users to collaborate across different channels while providing insights into the outcomes of specific practices.

Enhanced Fraud Prevention

It’s often difficult for HR managers to properly track and assess fraud in financial reporting. With expense management tools, it’s easier than ever to look at expense data and make the proper judgment.

Fewer Errors

When employees track and manage their own expenses, it’s easy for them to make mistakes. With automated tools and software solutions, expense management allows users to fix any issues that might arise before they become problems.

Compliance

Businesses that don’t provide proper reporting for their financial expenses can face legal liabilities, meaning fines, reputational damage, or worse. With expense management software, HR professionals can ensure their financial management processes are always compliant with regulatory requirements.

Enforcement Policies

It’s often difficult for businesses to monitor and assess employee spending until it’s too late. With real-time tracking and management tools, expense management software allows decision-makers to deliver text messages, emails, and other communications to employees about what spending is and isn’t allowed.

HR Managers Use isolved for Expense Reporting

Are you an HR manager looking for better expense management tools? isolved is a human capital management (HCM) tool made to improve employee management.

The isolved platform’s expense management software is the newest addition to its comprehensive plugin system. This addition means practical asset management is available at your fingertips.

AssetHR Knows Human Capital Management

If you want to streamline your expense management and reporting, AssetHR’s practical approach to HR management will ensure you keep your financial reporting on track.

We can help make it easier to manage your most valuable asset — your people! Connect with us to learn more.